This Privacy Notice explains your rights and gives you information you are entitled to under the Data Protection Legislation. Note this section only refers to your personal data which we process, and collect about you when you contact us by phone, email, letter, complete online forms, attend any of our events or when you use any of our websites.
1. Who We Are:
The Institute of Industrial and Systems Engineers was established to respond to the need for a new professional body to represent the interests of Industrial and Systems Engineers. We have changed the name of the Institute to reflect the modern-day reality of the type of work that is undertaken, and we have partnered with the academic institutions to make a whole new range and level of qualifications available to members.
We are a professional society dedicated to supporting the education and development of the industrial and systems engineering profession, and the individuals involved with improving quality, delivery and cost. We are the home of those rise to the challenge of enhancing competitiveness, reducing cost, improvising productivity, and raising the standard of living for all.
IISE’s registered office is at Insert Address here.
The IISE is registered with the Office of the Information Commissioner as a data controller under registration number Z684317X. Users may contact the IIAW in relation to data protection matters at email@example.com or writing to the above address.
2. What Personal Data We Collect:
IISE processes Users’ data for the purposes of administering membership, collecting subscription fees, running events such as continuing professional development (“CPD”) or exhibitions open to the public, handling complaints against its members, fundraising, disseminating newsletters and guidance and ancillary or related activities.
- information (such as your name, date of birth, phone number, email address, home address, employment details, education background) that you provide by filling in an application form to become a member, enter a competition or award or correspond with us via our Site, including if you subscribe to our newsletter.
- to enable diversity monitoring we may ask for additional information, including some special category data such as health, sexuality or ethnicity data. It is not mandatory that you give this information.
- details regarding any transactions you authorise us to make (such as your billing address and payment details).
- CV and any other application details when using the IISE jobs site.
- personal information that may be contained in communications you send to us, for example to report a problem or to submit queries, concerns, comments or complaints
If you do not provide us with certain personal information (for example, if you do not provide us with the personal information that is indicated as mandatory on the membership enquiry form/contact us page), we might not be able to provide certain services to you as we process your application.
Users should note that where their information is displayed, with consent, on the Site, it is accessible to third parties who may independently lift that information for their own marketing purposes. The IISE has no control over, and accepts no liability in respect, of such access.
Users of the IISE Hub site are able to control the details of personal information shared with fellow users. It is the members responsibility to ensure they have reviewed and updated their sharing and visibility preferences.
3. How it will be used:
IISE’s lawful basis for processing your personal data are listed below:
- Processing is necessary for our legitimate business interests.
- Is necessary to deliver a contract or service.
- You have given us consent. All electronic marketing communications (such as newsletters) include the option to directly unsubscribe or you can email firstname.lastname@example.org to ask for your preferences to be updated;
We need to process personal data in order to:
- provide our services to you, including administering your membership and maintaining membership records;
- collect subscription fees or other payments due by you;
- process job applications;
- run events such as CPD, competitions or exhibitions open to the public, or fundraising activities;
- correspond with you and handle your queries or complaints; conduct investigations and carry out disciplinary actions against our members;
- send you newsletters and guidance or other advertising and promotional emails which we think you may find interesting;
- provide you with ancillary or related activities;
- identify visitors to our Site, improve our Site and services and customise our Site for you; and
- conduct research or for other analytical purposes.
Note your personal data will not be used for automated decision making.
4. Transfer of personal data outside Ireland or EEA
We may share, transfer or store your personal information outside of Ireland or EEA where we are satisfied that adequate levels of protection are in place to protect the integrity and security of your personal information or adequate security measures are adopted and in compliance with applicable privacy and data protection laws.
5. Who we share your personal data with
With your consent, we may from time to time share or disclose your personal information as follows:
- We may share your personal information with other candidates on your course for the purpose of study groups.
- We may from time to time share or disclose your personal information to our regional and international offices, our partners and our service providers who assist us in providing the services we offer; processing transactions; fulfilling requests; running CPD, competitions, events and exhibitions; receiving and sending communications and newsletters; and providing supporting services.
- We may share your personal information with third parties in connection with a potential or actual sale or reorganisation of our organisation, in which case personal information held by us about our members may be one of the transferred assets
6. How long we will keep your personal data
IISE retains personal data of Users only for as long as required to fulfil the purposes for which it was collected or for as long as otherwise required or permitted by applicable laws. A Data Retention Policy codifies the different periods of time after which personal data will be destroyed or returned to the User.
7. How we protect your personal data
IISE take the security of your personal information seriously. In order to prevent unauthorised access or disclosure and unlawful or unauthorised processing and accidental loss, destruction or damage, we have put in place suitable physical, electronic and managerial procedures to safeguard and secure the information we collect. For example, we have adopted internal data protection procedures and trained our staff on them with a view to preventing breaches of security.
We are committed to taking all reasonable and appropriate steps to protect personal information we collect from you from improper use or disclosure, unauthorised access, unauthorised modification, and unlawful destruction or accidental loss. We have taken and will take appropriate information security, technical, storage and organisational measures to such end, including measures to deal with any suspected data breach. All providers who are associated with the processing of your information are obliged to respect the confidentiality of your personal data.
We take all reasonable steps to protect any personal information you submit via the website. However, as our website is grouped to the internet, which is inherently insecure, we cannot guarantee the information you supply will not be intercepted while being transmitted over the internet. Accordingly, we have no responsibility or liability for the security of personal information transmitted via our website.
For ease of use and compatibility, the IISE will not encrypt emails, except those relating to payments, unless the User expressly asks the IISE to do so. If a User would like the IISE to encrypt emails sent to that User, the User should provide the IISE with the necessary certification to enable the IISE to do so. Email, unless encrypted, is not a fully secure means of communication.
8. Your choices and rights
As an individual you have explicit rights under the Data Protection Legislation :
- The right to be informed
- The right of access
- The right to rectification
- The right to erasure (also known as the ‘right to be forgotten’)
- The right to restrict processing
- The right to data portability
- The right to object
- Rights with respect to automated decision-making and profiling
- The right to withdraw your consent to the collection, holding and processing of your personal data at any time.
Please contact us at email@example.com if you wish to take up any of these rights.
If you are not satisfied with our response or believe we are processing your personal information in a way that is not in accordance with the law, you have the right to lodge a complaint with the supervisory authority in Ireland responsible for the implementation and enforcement data protection law: www.dataprotection.ie
The IISE take all reasonable steps to keep personal data in its possession or control, which is used on an ongoing basis, accurate, complete, current, and relevant, based on the most recent information available to us. If we are advised of a change of information, we will update the data accordingly.
We rely on you to notify us of any changes to your personal data.
This Privacy Notice was last updated in July 2021.
“Projects we have completed demonstrate what we know – future projects decide what we will learn.”
– Dr. Mohsin Tiwana